Getting a screened aide into a classroom does not require a lengthy procurement process on your end. It starts with a single conversation: you tell us the role and the need, and Blue Horizons takes it from there — matching a DOJ Live Scan–vetted aide to your classroom or student, assigning a named point of contact, and keeping supervision in place for as long as the placement runs.
Step 1: Tell Us the Need
Reach out to Blue Horizons with the basics: the type of aide required (Instructional, Behavioral, or Sensory), the grade level or classroom setting, and any specifics from the student’s IEP or 504 plan that the aide should be prepared for. Districts and private schools can call, email, or use our contact form — whichever is easiest for your administrative team.
Step 2: We Match a Screened Aide
Every aide we place has already cleared our screening standard before your request ever reaches us — DOJ Live Scan fingerprinting and reference checks, plus structured onboarding and retraining. From that pool, we match an aide whose training and experience fit the role you described, rather than sending whoever is next available.
Step 3: A Named Point of Contact Is Assigned
Once a match is made, your school or district is assigned a single point of contact from our senior management team — not a rotating call center queue. That person, backed by our 24-hour service center, is who you reach for scheduling questions, concerns about the placement, or a request to adjust as the student’s needs change.
Step 4: Ongoing Supervision Begins
Placement is not the end of our involvement. Attendance, timesheets, and journals are tracked through our proprietary software, and every placement feeds into our Quarterly Performance Review Program — so your team has auditable data on the placement, not just an assurance that it’s working. Learn more about our approach on the Blue Horizons homepage.
What to Have Ready Before You Reach Out
- The aide type needed — Instructional, Behavioral, or Sensory
- The classroom or student context (grade level, program type, relevant IEP or 504 details)
- Whether the need is a full-year placement, a mid-year gap, or a short-term/contract need
- Who on your team should be the school-side point of contact for the match
Timelines and Costs Are Specific to Your Request
How quickly an aide can be matched, and what a placement costs, depends on the type of aide, the setting, and your district’s specifics — there isn’t a single number that applies to every request. The most direct way to get an answer for your situation is to contact us and walk through the details with our team.
